Executive Administrative Assistant

Roles and Responsibilities

We are currently looking for a skilled and motivated Executive Administrative Assistant to join our team. You will be expected to complete a broad variety of administrative tasks, working closely with the Automation Manager, Service Manager and Operations Manager. We are looking for an experienced individual with a keen eye for detail, can work independently, efficiently and in a time sensitive manner.

A strong candidate will demonstrate a solid ability to:

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf

• Assist in completing new supplier applications / documentation

• Preparing and/or editing documents, such as expense reports, memos and invoices

• Creating spreadsheets, managing databases, preparing presentations

• Negotiating with vendors

• Reviewing incoming documents

• Arranging meetings and other events

• Managing mail/fax communications

• Assist with general bookkeeping duties

• Other duties as assigned

Qualifications and Core Skills

• Proven ability to excel within a small working group and act as an effective team member of a larger organization;

• Time management and ability to meet deadlines

• Excellent verbal and written communication skills;

• Demonstrated ability to interface with coworkers and contractors in a polite and friendly manner;

• Excellent personal judgment, organizational skills, and problem-solving ability in order to multitask and prioritize duties while dealing with interruptions and competing deadlines;

• Ability to take initiative to pro-actively identify potential problems or outstanding tasks, prepare required supporting information, and make recommendations so that tasks can be completed, or decisions can be made efficiently and effectively;

• Excellent time management skills

• Ability to handle sensitive information in a confidential manner

• Strong communication skills

• Flexible and adaptable as timelines and projects requirements change

Experience and Education:

• Degree in Office Management would be an asset

• Degree in Business Administration is preferred

• Experience in an Industrial Manufacturing setting is preferred

• Strong knowledge of Microsoft Office (Excel, Word, etc)

Work Conditions

• Overtime as required

• Weekend work may be required

Pay: $23.00-$36.00 per hour

Benefits:

• Casual dress

• Dental care

• Disability insurance

• Extended health care

• Life insurance

• Tuition reimbursement

• Vision care