Office Administrative Assistant

Roles and Responsibilities

We are currently looking for a skilled and motivated Office Administrator to join our team. You will be expected to complete a broad variety of administrative tasks, working closely with the Automation Manager, Service Manager and Operations Manager. We are looking for an experienced individual with a keen eye for detail, can work independently, efficiently and in a time sensitive manner.

A strong candidate will demonstrate a solid ability to:

• Assist in completing new supplier applications / documentation

• Assist with general bookkeeping and accounting duties

• Materials ordering

• Organizing schedules

• Corresponding with departments and management

• Timesheet tracking and submission

• Other duties as assigned

Qualifications and Core Skills

• Proven ability to excel within a small working group and act as an effective team member of a larger organization;

• Excellent verbal and written communication skills;

• Demonstrated ability to interface with coworkers and contractors in a polite and friendly manner;

• Excellent personal judgment, organizational skills, and problem-solving ability in order to multitask and prioritize duties while dealing with interruptions and competing deadlines;

• Ability to take initiative to pro-actively identify potential problems or outstanding tasks, prepare required supporting information, and make recommendations so that tasks can be completed, or decisions can be made efficiently and effectively;

• Excellent time management skills

• Ability to handle sensitive information in a confidential manner

• Strong communication skills

• Flexible and adaptable as timelines and projects requirements change

Education:

• 3 or more years of General Office Administration or General Office Administration Diploma/ Certification

• Experience in the Automation Industry would be a major asset

• Diploma in Business Administration

• Strong familiarity with Microsoft Office (Excel, Word, Outlook)

Remuneration

As a progressive employer, Ascension Automation Solutions strives to offer competitive wages and vacation packages, while supporting the continual growth and development of our employees. Training for a variety of skills is available through internal and external training offerings. Employee progress will be evaluated annually through performance reviews.

The range for this role is $23.00-$36.00 per hour.

Perks and Benefits

• Vacation, starting at 2 weeks for the first year

• Flex-time work schedule

• Training to support growth and development